Posts Tagged ‘taking notes’

When it comes to capturing your thoughts, do you prefer handwriting or software? Why not use both?

Handwriting is more personal, spontaneous, and aesthetically engaging, but it is more difficult to edit, harder to organize, and harder to read. Software is faster, more flexible, easy to organize and share, but it is not free, there is a learning curve in mastering the features, and it is less personal.

Of course you can maximize the benefits and overcome some of the drawbacks by combining the two approaches. For example, you can print out a Mandala Chart generated with a software program, and use it to take handwritten notes when you are away from your computer. You can scan and store your handwritten notes. You can take handwritten notes or use a keyboard, depending on your mood or physical location. It is a matter of both/and, not either/or. Analog plus digital mandala.

Software is often for early adapters, who are willing to invest a small amount of time and money to master tools which can then greatly extend their reach. As with transportation, owning a car gives you greater access and convenience, but it is not meant to replace your legs. Nothing is stopping you from using both.

The eMandala Chart for Early Adapters

The eMandala Chart is a web-based subscription software site which enables you to produce, save, share, and print A-Chart and B-Chart Mandalas. Though it is not difficult to use, there is one hurdle that makes it a bit of a challenge. Some of the menu and instructions are in Japanese.

To make it more accessible, we have created some basic English instructions which enable you to register and use the site for a trial period of 21 days. If you want to continue beyond that, the payment process online is fairly straightforward, but as some of the auto responder announcements are in Japanese, this creates a hurdle that makes the program perhaps better suited at this stage for early adapters. The advantage is that eMandala Chart enables you to produce digital Mandala Charts, and print them out as PDF files.

To access the eMandala Chart website visit: http://www.mandalachart.net

The landing page at first glance appears to be entirely in Japanese, but if you look closely in the middle of the left-hand column, you will find a link that reads, English Registration Process. Clicking here takes you through a 7-step registration process that should get you signed up for the trial period of 21 days.

If you get stuck at any part of the procedure, including trying to decipher auto responder messages in Japanese, one power user tip is to enter the web address or the text in Google Translate, and get a rough machine translation that is probably adequate for the purpose.

That is the hardest part, though it is not really so difficult. Once you are registered, there are lots of cool things you can do with the eMandala Chart.

  • Create A-Chart and B-Chart Mandalas which you can edit, rearrange with a single click, and print out as a PDF file. Of course you can enter text in English, or other languages.
  • Create your own templates, which you can use online or print out for work offline.
  • See all of your thoughts at a glance, the big picture, the small detail, and the relationships, and you can change the position of a box with one click in the upper corner.
  • Organize and file all of your Mandala Charts in one convenient place.

There is room for improvement in the program, which imposes some limitations on design and appearance.

  • The print button generates a pre-formatted Mandala Chart in PDF form, which needs to be renamed as file, and includes some Japanese wording about the software in the footer which you cannot erase.
  • You cannot choose the font or formatting for the text, and the amount of text shown is limited to a certain number of characters. In other words, if your text is long, you may have more information in your digital file than you can actually print out.
  • There is no feature for adding graphics or editing the PDF, unless you have a PDF editor such as PDFpen for Mac, CutePDF for Windows, or of course an Adobe Acrobat program.
  • The interface was designed for Japanese, and there is virtually no support available in English. It is not difficult to use, but you are on your own. However, you do have a free trial period of 21 days to make up your mind on how it works for you.

eMandala Templates

Another nice feature of the eMandala Chart is the availability of eMandala Templates, which provide content in Mandala Chart form. You can even create your own. At this point there are only two content packages available, and one of them is in Japanese. Both can be viewed and purchased at: http://www.mandalachart.net/land/, and you can download instructions on how to experience the Mandala Master Contents.

There is information on the web link too about the Nanba Diary English Version Template Set, which contains 30 Nanba Templates that you can use to engage with Nanba, the Art of Physical Finesse, including A-Charts and B-Charts that essentially provide 8 key questions a day for a month. You can download a sample here of the first one in the set, Enjoy the Mind.

Why eMandala Chart?

You might ask, why introduce a program that is not fully designed for smooth use in English? After you pass the initial hurdle, with a little patience you have access to a new vehicle for producing and sharing Mandala Charts. If you don’t want to bother, but still want to produce Mandala Charts on your computer, I offer an alternative in an earlier article in this series, Finding Focus in the Frames. However, it is worth giving the eMandala Chart a try. Unlike a simple Word or Excel file, eMandala Chart enables you to drill down and create layers of thought, with navigation links up and down. This is closer to the flexible focus experience than simply opening disconnected files in folders on your computer.

In the spirit of continuous improvement, we offer the eMandala Chart as a work in progress. The true value of the tool is how you use it to make improvements in your life, and in the lives of those around you.

William ReedWilliam Reed specializes in applying practical wisdom from Japanese and Asian culture to solving the problems of modern business and living. He is the author of the Flexible Focus column on Active Garage, the syndicated column Creative Career Path and the book A Zoom Lens for Your life. William is also a Representative Director and Co-Founder of EMC QUEST Corporation, which provides Coaching for Communication and Change, World Class Speaking™, and Accelerated Action with GOALSCAPE™.
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Flexible Focus #8: Memory is a slippery slope

by William Reed on July 1, 2010

The ability to recall and recount good ideas is a key skill for success in business. In our hyper-connected world, we are blessed with easy access to an abundance of good ideas, expert advice and solutions on nearly any subject. Because the information keeps coming, there is seldom time to really read and digest it. The simple solution is to bookmark it or file it for later. But how often do you actually return to it, much less review it?

Understanding something when you read it is no guarantee that you will remember it when you need it. In this way, the better part of the ideas we are exposed to simply slips through our fingers.

You have probably heard of the learning curve, a graphical representation of progress in learning a skill with practice over time. More significant and less understood is the forgetting curve, the phenomenon by which without periodic review in the short term, we forget more than half of what we learn within the first hour, lose about 70% of what we learned within 24 hours, and in a month’s time we retain only about 20% of what we learned a month before.

This process of rapid forgetting is known as the Ebbinghaus Forgetting Curve, but with with it came an interesting discovery, that relearning through frequent review is not only easier, but greatly facilitates long-term retention.

Becoming a frequent flier

Numerous studies on learning techniques have demonstrated that the best strategy to increase retention is through frequent repetitions and revisions. The challenge for both full-time students and working professionals is that no one seems to have the time or discipline to schedule the frequent revisions that are recommended. If you are learning multiple subjects and have a busy schedule, how and when are you going to make time to frequently review or keep track of what you have learned?

If you have to return to review the original material in its full length, you will never be able to keep up. Taking copious notes can actually hinder your memory. Too much information and too little filtering reflects and reinforces the confused mind. Outlines can help, but the process of outlining is tedious, and can sap your enthusiasm for learning. Note-taking is the art of capturing the gist of ideas in words or visual form, and creating memory hooks that make it easier to review and recall.

The Mandala Chart offers an elegant alternative. You decide from the start to capture the essentials within the 8-frame format, which forces you to focus on the essentials. Having your notes on one page makes it much easier to review in a short time, and makes frequent revisions both feasible and fun. It makes it possible to become a frequent flier.

Tips on Taking Notes

Taking notes with the Mandala Chart can facilitate the process of flexible focus. There are several things that you can do to quickly master the process, and improve your retention and recall of important information.

  1. Create your framework before you start reading: Curiosity is the best frame of mind with which to begin reading. But rather than just following your nose, why not mark your trail by using a Mandala Chart that focuses on quality questions? A good place to start is with a Mandala Template on the basic 6W3H Quality Questions: Why, What, When, What, Where, Who, Why Me, How, How Much, and How To?
  2. Set your initial level of focus: If you don’t have specific questions you can start with chapter titles. Capture the key ideas of each chapter in bullet points, putting a sketch or image of the book cover in the central frame. If the book has more than 8 chapters, simply start a new Mandala for chapters 9 and up. However for review purposes, it is best if you can keep it on one page by combining chapters, or creating your own way of dividing and thinking about the content.
  3. Keep your notes concise and accessible: You don’t need to stick to the author’s framework. You can start with a blank Mandala Chart, and simply determine to find the best 8 topics or ideas in the book. This approach is like creating your own customized index, complete with annotations, sketches, and page number references. If you find more than eight great topics, simply start a new Mandala Chart and follow your curiosity.
  4. Keep a notebook specifically for revision: Your notes won’t do you any good if you can’t find them. If you store your notes in different locations and different formats, ranging from computer to file folders to backs of envelopes, it will be impossible to access them for any disciplined review. Store all of your notes for review in a single notebook specifically for that purpose, which you can carry with you. Do your review in a cafe, on a train, or while waiting for a friend. Take as much or as little time as you like for the review, and feel free to add notes as you get new insights.
  5. Number and track your revisions: An easy way to organize your review schedule is to store your Mandala Charts in a notebook with punched holes and tabs. Create 6 tabs in your notebook labeled as: next hour, next day, next week, next month, next six months, and long-term archive. Review your chart in the next hour shortly after you create it, then move it to the next tab. Simplify the process by scheduling one review session per day, one per week, one per month, and twice a year. Write the review dates on your calendar, and every time you review a Mandala Chart add a checkbox with the number of the revision and the date. This is the minimum review schedule to ensure long-term retention. Of course you can look at the charts beyond this as often as you like.
  6. Talk or write about what you have learned: One of the best ways to increase retention is to put what you have learned into your own words and share it with other people. Talk to your friends and family about it, or write about it in your blog. You won’t need to remind yourself to do this, because your schedule of frequent review will ensure that the topics are close at hand.

To remind yourself of the importance of active participation in the learning process, have a look at the Cone of Learning, and see how much you can draw it from memory two weeks later! Put this task on your calendar and test yourself. It will be a lesson you will never forget.

William ReedWilliam Reed specializes in applying practical wisdom from Japanese and Asian culture to solving the problems of modern business and living. He is the author of the Flexible Focus column on Active Garage, the syndicated column Creative Career Path and the book A Zoom Lens for Your life. William is also a Representative Director and Co-Founder of EMC QUEST Corporation, which provides Coaching for Communication and Change, World Class Speaking™, and Accelerated Action with GOALSCAPE™.
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